Privacy Policy

Eventication cares about transparency & safeguarding your personal data.

Please read this Privacy Policy carefully in order to ensure optimal use of our services.

In case you have any questions you can contact us at

1. Scope of application

This Privacy Policy applies to the use of our website, (hereinafter the "Platform") and the services that it provides. The protection of your personal data is very important to us. The information below sets out how we process personal data when you use our Platform.

2. Personal data

“Personal data” refers to any data that directly or indirectly refers to an individual. Data may or may not name the relevant individual and includes identifiers (such as numbers or codes). Hence, personal data refers to any data that relates or can be related to you, such as your name, address, e-mail addresses and user behaviour

3. Controller

The operator of this Platform and the controller for processing your personal data through this Platform is Eventication BV (Belgium), registered with the Crossroads Bank for Enterprises Register, Legal Entities of Machelen, and with VAT-number BE0736.469.827 (hereinafter: “Eventication”, “we”, “our”, or “us”)

4. Data protection officer

Our data protection officer can be reached at or at our postal address with the added information “The data protection officer”.

5. Data collection and processing

6. Collection and processing of data

On our Platform, you have the option of voluntarily submitting data relating to you. This data includes personal data and is used by us for the following purposes:

7. Direct Marketing

Direct Marketing includes any advertising or marketing material sent to a User via any means of communication. More specifically this includes the prospecting, activities, services offered by commercial firms, charitable associations or other associations or foundations, to segments of the population. The means of communication used for this purpose may be the e-mail, telephone or other direct means. This also includes analysis of volunteers or prospects behaviour or preferences based on activities and other parameters and/or interactions with the volunteers.

8. Sharing your data with third parties

We may share your personal information with:

We will only share your personal data with the third parties as described in the previous paragraph.

The Platform may include links and other features which enable access to and/or depict other platforms or services, and other platforms or services may include links to our Services. Please note that our Privacy Policy does not apply for the processing personal data on these platforms and/or services. We advise our Users to carefully read the Privacy Policy of the concerned platforms and/or services to be informed about the processing of their personal data on such platforms and/or services.

Your personal data will never be shared with third parties without your express prior consent.

The only exceptions to this apply in the following cases:

9. Your rights as a data subject

10. Erasure of your data

In principle, we erase or anonymise your personal data as soon as it is no longer needed for the purposes for which we collected or used it in accordance with the sections above. If data needs to be retained for legal reasons, it will be blocked. This means that it will no longer be available for further processing. If you require further information regarding our erasure and retention periods, please contact the controller specified in Section 2 using the relevant contact data.

11. Changes of purpose

Your personal data will only be processed for purposes other than those described if a legal provision requires this course of action or if you have given your consent to the changed purpose of the data processing. In cases of further processing for purposes other than those for which we originally collected the data, we will notify you of these other purposes prior to the data being processed further, and will provide you with all other information that relates to this.

12. Automated individual decision-making or profiling

We do not use any automated processing systems for coming to specific decisions – including profiling.

13. Changes to this Privacy Policy

The latest version of this Privacy Policy is available to view at all times at the Eventication website.

Version: v1 January 2019